Executive Assistant job with Legoland in Carlsbad, CA, United States | Leisure Opportunities
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Scope of Job
Serves as point of contact and acts as representative for executive both internally and externally to contacts, agencies, government officials and local business community. Performs project management work as well as administrative and organizational operational support. Ability to process sensitive and complex material, analyze and distill information into a presentable and logical format.

Responsibilities
- Communications and Liaison Role: Evaluates courses of action and makes decisions regarding appropriate responses to contacts, including referral to others as needed. Acts as a resource, point of contact, and information source; serves as representative in response to incoming and outgoing internal and external affairs.

- Executive Support Role: Drafts or writes letters, memoranda, e-mails, and reports to support communications, planning, organizational, policy and other initiatives. Arranges and coordinates meetings, conferences, conference calls, domestic and international travel, and the visits of company VIPs and other key executives including accommodations and transportation. Prepares itineraries, maintains schedules and calendars, and prepares agendas and support materials for meetings. Takes minutes of meetings and maintains confidential records and files. Possesses ability to be proactive and self-motivating.

- Administrative Role: Initiates organizing executive office files. Develops and implements systems, methods and procedures to track and manage contacts, projects, information, and records. Utilizes initiative, organizational, and follow-through skills to ensure timely and appropriate response, follow-up and closure. Continuously evaluates administrative support systems to increase productivity and improve operational effectiveness.

- Management Support: Facilitates the development and implementation of policies, procedures, and processes to support management and business objectives. Serves as a partner, advisor and confidant to assist the General Manager in the management of people, facilities, financial, and corporate affairs. Must be able to take information and summarize into presentations to convey key messages. Prepares and coordinates requests for information, key tasks, projects and other activities to support the management function. Provides support to the Director team as needed for projects and special assignments, e.g. calendar management and travel arrangements.

- Operational Support: Provides general office operational support for LEGOLAND California Resort including office management and supervision of the reception area, kitchen and mail room. Assists other divisions, as requested, in operational tasks and special projects.

- Flexibility: Willing to take on all levels of responsibility from clerical to data analysis and project management. Professional demeanor while building effective casual relationships both within LEGOLAND California Resort and in the community. Ability to develop and deliver presentations as well as set up for meeting and perform all levels of tasks. Requires ability to interpret information and present key ideas in a cohesive manner with little direction.

Requirements
Background & Experience
- Requires at least two years of progressive administrative experience, with at least five years working directly for a senior manager or corporate executive.
- Requires excellent people skills, including strong interpersonal skills, the ability to build and maintain positive and supportive working relationships, and excellent customer service skills.
- Must be able to maintain an approachable and friendly demeanor with competing priorities and demands.
- Requires the incumbent to be flexible, adaptable, responsive, and able to work effectively with multiple priorities and diverse work styles.
- Requires excellent judgment, discretion, and the ability to maintain confidentiality and make decisions in the absence of the General Manager.
- Requires exceptional verbal and written communication skills.
- Effective organizational and problem solving skills with the ability to set-up, automate and track contacts, data and information required.
- Must be able to self-initiate activities, coordinate tasks, and exhibit strong project management and follow-up skills.
- Requires intellectual and analytical skills to take information and distill key messages without supervision.
- Requires independent work ethic and strong thinking skills.
- Strong computer skills are necessary; expertise in Microsoft Office products (Word, Access, Excel, and PowerPoint) and other PC software required.
- Knowledge of office support functions and equipment required.

Other Requirements:
- Must be willing to work flexible hours, including evenings and weekends to support park operations.
- Must have valid driver’s license, safe driving record, and be willing to utilize own vehicle for business purposes.
- Must be willing to travel locally and regionally to conduct business, and occasional travel within the U.S. and internationally.
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