Hotel Administrative Assistant job with Legoland in Carlsbad, CA, USA | Leisure Opportunities
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Hotel Administrative Assistant
Carlsbad, CA, USA
Carlsbad, CA, USA
San Diego County
United States
Competitive
Full time
23 Jan 2019
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Position Summary:
Performs clerical, administrative, and office operational support for the Hotel Division. Serves as point of contact for issues related to Hotel and as a key resource for department managers and staff.

Responsibilities:
- Administrative Support: Assists the Hotel Director in scheduling meetings, making travel plans, arranging conferences, facilitating internal and external communications, preparing correspondence and reports, and maintaining data, records and files. Provides general office support, including copying, faxing, distributing incoming mail and processing outgoing mail. Develops and implements administrative support systems to improve productivity and operational effectiveness.

- Operational Support: Maintains records and prepares reports. Collects data, prepares statistical reports, charts and graphs, and tracks department performance measures. Serves as a point of contact for visitors and park personnel. Communicates, coordinates and facilitates response to operations needs; tracks and follows up as necessary to ensure closure.

- General Office Support: Maintains office supplies, stationery, forms, etc. Maintains records and files of vendors and suppliers. Processes invoices for payment in accordance with department procedure. Reconciles expense reports for senior leadership team.

Requirements:
Requires at least five years of progressive department secretarial or administrative experience in a fast-paced environment. Experience in the hospitality industry or related front-office role desired, with knowledge of Opera Property Management System. Strong typing and computer skills are necessary; expertise in Microsoft Office products and database software preferred. Knowledge of office support functions and equipment required. Outstanding customer service skills and excellent verbal and written communication skills are required. Effective organizational and problem solving skills with the ability to set up and automate processes, systems and procedures required. This position requires excellent judgment, the ability to self-initiate and coordinate tasks, excellent follow-up skills, flexibility and the ability to multi-task and work effectively with a variety of people, with multiple priorities and diverse work styles.

Education:
High school diploma or general education degree (GED); some college course work preferred.
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